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Application Forms and General Enquiries

New NZ Defence Service Medal

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Second World War service, including Bomber Command, Arctic Convoys, Merchant Navy and Home Guard service (Current information as at 17 June 2014)

New awards announced by the United Kingdom in 2013: The Arctic Star and the Bomber Command clasp (please apply using NZDF Medals Office Application Forms No.s 1 or 2, as appropriate)

After the Second World War servicemen and women, and Merchant Navy personnel, were invited to apply for the medals for which they were eligible. Many did not do so at the time, and the New Zealand Defence Force still receives medal applications from former Service personnel and their families today.

The medals for those who died during the Second World War were automatically issued in the early 1950s to the closest living family member of the deceased, usually to the wife or the mother.

Images and information on War and Campaign medals for the Second World War can be found here.

Information on medallic recognition for Merchant Navy personnel can be found here.

Information on medallic recognition for Home Guard personnel can be found here.

General enquiries about Second World War service including Home Guard and Merchant Navy service: If you want to know which medals your relative was awarded and/or issued with for his or her Second World War service, or you have other medal questions, please contact us via one of the options listed under "General Enquiries" below.

Application forms (For your own medals or for deceased family members medals)

General Notes

1. Application for any medal or award needs to be made on an official NZDF Medals Office application form.

2. The pdf versions of the forms below need to be printed and signed. They are not designed to be submitted by e-mail.

3. Where there are MS Word versions of the forms these can be filled in electronically and e-mailed to the NZDF e-mail address stated on the form.

4. If you do not have a printer or cannot download the pdf file, you can order a paper copy of the form via our Contact Us page.

Official NZDF Medals Office application forms

Form No. 1 - For living ex-Service persons: Application form for New Zealand and foreign medals and awards - (pdf format 166 kb);

Form No. 2 - For other applicants, including families of deceased ex-Service persons: Posthumous application form for New Zealand and foreign medals and awards - (pdf format 184 kb).

Note 1: Please apply for New Zealand Campaign Medals (Second World War to the present, including Vietnam), the New Zealand Operational Service Medal (NZOSM), the New Zealand Special Service Medal (Nuclear Testing) and/or British Commonwealth War and Campaign Medals (Second World War to the 1960s) using NZDF Medals Office Application Forms No.s 1 or 2, as appropriate.

Note 2: Please apply for The Arctic Star and/or the Bomber Command clasp, the Korean War Service Medal, the Pingat Jasa Malaysia Medal, or the Timor-Leste Solidarity Medal using NZDF Medals Office Application Forms No.s 1 or 2, as appropriate.

Note 3: Please apply for the ANZAC Commemorative Medallion (also know as the Gallipoli Medallion) using NZDF Medals Office Application Form No. 2.

Note 4: If you are only applying for the New Zealand Defence Service Medal (for service 3 September 1945 to the present) please use the NZDSM online form (for living ex-Service persons only) or NZDF Medals Office Application Forms No.s 3 or 4, as appropriate.

Note 5: If you are applying for the New Zealand Special Service Medal (Asian Tsunami) or the New Zealand Special Service Medal (Erebus) please complete NZDF Medals Office Application Form No. 5, 6 or 7, as appropriate.

Official Forms for the New Zealand Defence Service Medal (for service 3 September 1945 to the present)

Applying online - Applying for the NZDSM online (for living ex-Service persons only)

Printable NZDSM application forms:

Form No. 3 - For living ex-Service persons: Application form for the award of New Zealand Defence Service Medal - (pdf format 210 kb); or

Form No. 4 - For other applicants, including families of deceased ex-Service persons: Application form on behalf of another person for the award of New Zealand Defence Service Medal - (pdf format 204 kb)

FAQs about the NZ Defence Service Medal

Information for current serving NZDF military personnel

Official Form for the New Zealand Special Service Medal (Asian Tsunami)

Form No. 5 - Application form for the New Zealand Special Service Medal (Asian Tsunami) (MS Word format 61 kb)

Official Forms for the New Zealand Special Service Medal (Erebus)

Form No. 6 - Application form for living eligible persons for the New Zealand Special Service Medal (Erebus) (PDF format 39 kb or MS Word format 70 kb)
Form No. 7 - Application form for the next-of-kin of deceased eligible persons for the New Zealand Special Service Medal (Erebus) (PDF format 50 kb or MS Word format 75 kb)

Applying for other medals

There are no specific application forms for other medals.  Instead please complete either Form No. 1 (for your own medals) or Form No. 2 (for the medals of a deceased relative).

Questions about the New Zealand Defence Service Medal

Our NZDSM online contact form can be used to submit general questions about the NZDSM, and updating information or providing additional information about your application for the NZDSM.

Note: The NZDSM contact form is not an application form.

The online application form for the NZDSM. Just click on the How to Apply Online button below.

How to apply online for the NZ Defence Service Medal

Paper application forms can be downloaded from above on our Application Forms page.

If you want to speak to someone about an NZDSM related question you can phone us on 0800 334 772 (select Option 2) during business hours.

General enquiries about other medals awarded to you or a family member

Note - 17 June 2014: The Medals Office staff will respond to your enquiry as soon as possible but it make take up to six working weeks due to current work levels. Your patience is appreciated.

For general enquiries on medal entitlement (for you or for a family member) or on which medals have already been issued (and when) please:

1) Fill in our electronic contact form (please include an e-mail address and/or phone number, and the full name of your family member if you are asking about a relative); or

If you enquiring about Second World War medals, including for Home Guard service, please select the 'Medals eligibility, issuing or replacement of medals' option in our electronic contact form.

2) Write to:

The Medals Office

Headquarters New Zealand Defence Force
Private Bag 905
UPPER HUTT 5140

Please include as much of the following information as possible, to assist the Headquarters staff to locate your file:

Surname
Full Given Names and any other names you are known by
Date and Place of Birth
Service Number
Rank and Service (Army / Navy / Air Force)
Regiment / Battalion / Unit / Ship
Period of Service
Next of Kin, Address and Occupation at time of Enlistment

Don't forget to include your current postal address, phone number, and e-mail address.

Notes: 

1.  Information on how medals for service in the First World War and in the Second World War were issued is provided further down this page.

2.  If you are asking for information about someone else, you will either:

a. need their permission (or hold Power of Attorney); or

b. if they are deceased, be able to provide NZDF with a copy of a death certificate or funeral notice (e.g. from a newspaper). Sometimes, but not always, a person's death is already recorded in NZDF's records, in which case additional evidence is not required. 

Special case:  All New Zealand First World War veterans are now deceased so no proof of death is required to obtain information from their files.

Applying for your miniatures

HQNZDF’s policy is that miniatures can only be issued, or replaced, during the lifetime of the person to whom the full-size medals were originally awarded. To apply for your miniatures, please contact the Medals Office (see above address).  Please note that the Medals Office also holds stocks of the miniatures of the United Nations and NATO medals awarded to New Zealand military personnel.

Some miniature medals are issued free of charge and others need to be paid for.  The Medals Office staff will let you know if any payment is required.

Only one set of miniatures will be issued per eligible service person.

The only exception is when miniatures are lost or stolen during the lifetime of the person to whom the full-size medals were originally awarded. In such circumstances, you must send in a Statutory Declaration swearing that you have lost your medals or had your medals stolen. A statutory declaration form in MS Word format 34 kb is available here.

Additional sets of miniatures, if wanted, can be obtained from a militaria dealer who will be able to sell you a set(s) of miniatures.  Militaria dealers are often listed under 'Coin Dealers' in your local Telecom Yellowpages.

Note about the NZDSM: A miniature NZ Defence Service Medal is automatically issued free of charge at the same time as the full-size NZDSM.

Applying for the insignia for the Republic of Korea Presidential Unit Citation

There is no specific application form for unit citation insignia.  Instead please complete either NZDF Medals Office Application Form No. 1 (for your own insignia) or Form No. 2 (for the insignia of a deceased relative). But please read the eligibility requirements before you apply, as only members of 16th Field Regiment who served in Korea between 15 December 1950 and 1 November 1951 are eligible. Next-of-kin may apply for the insignia if the eligible ex-Service person is deceased.

First World War service

About 99% of the war medals for service in the First World War were issued to the New Zealand recipients between 1920 and 1924, including to the next-of-kin of the more than 18,000 New Zealanders service persons who died due to war service.  The medals were issued without any requirement for an application. Some medals were returned "gone no known address", but further work ensured that the medals nearly always reached their intended recipients.

The medal entitlement and medals issued are recorded on the military files for First World War personnel.  Nearly all these files are held at Archives New Zealand in Wellington, rather than by the NZDF. These files are currently being progressively digitised. Some files are already available for viewing on the Archives New Zealand website. Copies of non-digitised files can be obtained for a charge from Archives New Zealand, or the files can be viewed in person in Wellington.

Personnel who served at Gallipoli (who will have been awarded the 1914-15 Star) are also entitled to the ANZAC Commemorative Medallion, which was instituted in 1967. The ANZAC Commemorative Medallion had to be applied for in writing, so some recipients (or their next-of-kin) have not yet claimed the medallion. The issue of the ANZAC Commemorative Medallion is normally, but not always, recorded on the digitised version of the person's military file. To apply for the ANZAC Commemorative Medallion please complete NZDF Medals Office Application Form No. 2.

If you require any clarification concerning the medal information provided in the digitised or paper copies of the First World War files, or you have other medal questions, please contact us via one of the options listed under "General Enquiries" above.

Images and information on War and Campaign medals for the First World War can be found here.

Applying For Family Members' Medals

If the medals to which your relative was entitled have never been issued, it is still possible for family members to claim them. To do so you need to complete a medal application form and send it to the Medals Office (see above address) and provide as much of the above information as possible to assist the Archives staff to locate your relative's file.

You must also provide documentary proof of your relationship to your relative and a copy of their death certificate or funeral notice.

Posthumous and unclaimed medals or awards for deceased ex-service members will be issued in accordance with the order of entitlement as follows:


(a) Beneficiary under Will
(b) Widow or Widower
(c) Son or Daughter
(d) Stepson or Stepdaughter
(e) Grandson or Granddaughter
(f) Father or Mother
(g) Brother or Sister
(h) Half-brother or Half-sister
(i) Nephew or Niece
(j) Other person named as Next of Kin in official records

Application forms

Medal application forms can be found at the top of this webpage.

Miniatures of your family members' medals

HQNZDF’s policy is that miniatures can only be issued, or replaced, during the lifetime of the person to whom they were originally awarded.  A militaria dealer will be able to sell you a set of miniatures your relative qualified for.  Militaria dealers are often listed under 'Coin Dealers' in your local Telecom Yellowpages.

Information on the wearing of family members' medals

Information on the wearing of medals by family members can be found on the Wearing Medals page of the NZDF Medals website.

Replacing Lost or Stolen Medals

Lost or stolen medals can only be replaced during the lifetime of the person to whom they were originally awarded. To do so you should write to The Medals Office at the above address (see the General Enquiries section) including as much of the listed biographical information as you can to assist the Headquarters staff to locate your file. There will be a charge for the replacement medals.

You must also include a Statutory Declaration swearing that you have lost your medals or had your medals stolen. A statutory declaration form in MS Word format 34 kb is available here.

Policy for deceased ex-military personnel

If the original recipient of the medals is deceased, then replacement full-size and miniature medals can be obtained from a militaria dealer who will be able to sell you a set(s) of miniatures.  Militaria dealers are often listed under 'Coin Dealers' in your local Telecom Yellowpages. Additional sets of full-size and miniature medals, if wanted, can also be obtained from a militaria dealer.

http://www.stoleme.co.nz - an online National Register of Lost and Stolen Property in New Zealand

It is recommended that you add any lost or stolen medals to http://www.stoleme.co.nz - an online National Register of Lost and Stolen Property in New Zealand.

Nominating Others for NZ Royal Honours

Any New Zealander can nominate any other New Zealander for the award of a New Zealand Royal Honour. There are two Honours Lists published each year at New Year and for the Queens Birthday in June. The Honours Unit of the Department of Prime Minister and Cabinet manages the Honours and Awards process. The form to nominate others for Honours and Awards is available from the Honours Unit website, along with detailed information on the nomination process.

From the medals news archive:

medals office News - 11 September 2007

On 27 August 2007, Willie Walker, the Staff Officer Medals since 1992, retired.  More information on Willie Walker's career and retirement can be found in the Army News article published about Willie Walker on 11 September 2007.

 

 This page was last reviewed 17 June, 2014 and is current.

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